Swimmer & Volunteer Commitments
SWIMMER COMMITMENT &
SIGNING UP FOR A PARENT VOLUNTEER SHIFT
SWIMMER COMMITMENT
Each swimmer will need to be declared 'yes' or 'no' for each meet.
Declare your swimmer’s availability NO later than the Friday by 12pm* prior to a Monday meet. This lets the Head Coaches know whether or not to include your swimmer in a meet. Instructions on how to do this are posted on the team website under Links tab above. Email notification will be sent to everyone (all registered and paid) when the events are set up and the system is ready for you to do this.
PARENT VOLUNTEER SHIFT
Parents/Adults will sign up to volunteer specific positions. This includes: timers, runners, computer assistants, bullpen helpers, and more.
TIP: Sign up for all of your shifts as early as possible! As soon it is available (we will let you know when), parents will be able to sign-up for their shifts for the Summer Season.
Since you have a child registered for the BHF Swim Team, ALL PARENTS are required to fulfill the the volunteer requirement.
- Changes to swimmer and adult volunteer availability will be closed on the Friday at 12:00 pm prior to every Monday meet(approximately 72 hours prior to the start of the meet on Monday).
Please remember to verify your availability in Swimtopia by every Friday at NOON during the swim season to ensure we have the right information.
Within 72 Hours before a meet
We understand that life happens and realize something may come up to result in a change in your availability within 72 hours of a meet. There are 2 things we ask that you do if this occurs:
SWIMMERs
Notify BHF Coach Beasley (314) 435-4793.
- PLEASE communicate any changes in your swimmer's availability after the 72 hour deadline directly with the Head Coaches Matt Beasley via phone only, as soon as possible. They will try to place substitutes for your swimmer in their events. If there is not enough lead time to reorganize swimmers in races, the team may have to forfeit events. Please do not send the message with your swimmer or another swimmer or swimmer’s family and please do not e-mail this information.
TIP: Add Coach Beasley phone number to your contacts.
PARENT VOLUNTEERS
Find a Responsible Adult replacement to fulfill your volunteer assignment.
Please communicate substitutions from another family via e-mail to our BHF Volunteer Coordinator, Sarah Waller and cc your substitute to confirm. Without coverage, you are at risk of losing your deposit.
